Provides secure meeting scheduling, document distribution, voting, and real-time collaboration with compliance and audit-ready reporting. Designed for boards of pension funds and regulated financial organizations.
Encrypted communication and document sharing platforms designed specifically for sensitive board materials, enabling secure collaboration and decision-making among trustees and committee members.
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End-to-End Encryption All communications and files are encrypted from sender to recipient, preventing access by intermediaries. |
Govenda advertises secure document sharing and communication; customer materials specifically call out encryption for data in transit and at rest, supporting probable end-to-end encryption. | |
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Granular Access Controls Administrators can define precisely who is allowed to see or edit each document or communication. |
Marketing material highlights highly configurable, role-based access and control, matching granular access controls. | |
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Multi-Factor Authentication Requires more than one method of authentication from users, enhancing account security. |
The features list for Govenda denotes multi-factor authentication as part of user security. | |
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Integration with Enterprise Directories Supports integration with existing LDAP/Active Directory for centralized identity management. |
Product claims to support SSO, implying integration with enterprise directories. | |
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Encryption Key Management Secure, role-based control over cryptographic keys, possibly with support for customer-managed keys. |
Documentation references admin and customer-managed encryption keys. | |
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Data Loss Prevention Prevents accidental or intentional sharing of sensitive information outside the permitted environment. |
Data loss prevention policies and monitoring mentioned in Govenda's security section. | |
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Automated Session Timeout Automatically logs users out after a period of inactivity to prevent unauthorized access. |
No information available | |
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Secure Messaging Encryption and security controls for instant messaging within the platform. |
Govenda advertises secure internal messaging with encryption and access restriction. | |
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Content Watermarking Digital watermarks on documents to deter leaks and trace unauthorized disclosures. |
Govenda lists document watermarks as a leak-prevention/copyright-tracking tool. | |
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Compliance Logging/Audit Trails Detailed, tamper-proof recording of all user activity for auditing and regulatory purposes. |
Audit trails and robust user activity logs are highlighted as compliance and audit-ready features. | |
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Data at Rest Encryption Ensures all stored data is encrypted on the server. |
Govenda security documentation covers encryption for data at rest. | |
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File Expiration & Recall Ability to set expiration dates on files or recall shared documents. |
Expiration dates can be set for shared files; document recalls are specifically referenced in product FAQs. | |
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Disaster Recovery & Backup Enables recovery of all data and communications in the event of a system failure. |
Backup and disaster recovery procedures are part of Govenda's compliance guarantees. | |
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Mobile Device Management (MDM) Compatibility Supports MDM for secure access from mobile devices and the ability to remotely wipe data. |
No information available |
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Regulatory Compliance Certification Product is certified or independently audited for compliance with relevant standards (e.g., GDPR, ISO/IEC 27001). |
Govenda states multiple certifications, such as SOC 2 and GDPR compliance, and offers documentation of independent audits. | |
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Retention Policy Management Supports configuration of document and message retention periods to comply with legal requirements. |
Retention policies are configurable by admin as stated in product guides. | |
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Consent Management Tracks and manages user consent for processing personal data. |
Consent management for data processing is called out in compliance documentation. | |
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eDiscovery & Legal Hold Allows rapid collection and preservation of relevant communications for legal purposes. |
eDiscovery, legal holds, and instant access to audit trails are marketed for legal compliance. | |
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Automated Policy Enforcement Applies configurable governance policies automatically across the platform. |
Policy enforcement and alerts are highlighted as part of governance automation. | |
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Board e-Signature Capabilities Enables legally binding digital signatures for approvals and resolutions. |
Signature workflows support e-signatures that are compliant and legally binding. | |
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Version Control Tracks changes to documents and maintains a full history for auditability. |
Version tracking and document change history explicitly supported. | |
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Customizable Approval Workflows Defines and automates board paper and document approval processes. |
Workflow automation for board approvals and document routing provided. | |
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Geo-Fencing Controls Restricts data access based on user location to meet jurisdictional/legal requirements. |
No information available | |
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Accessibility Compliance Ensures platform is accessible and meets standards (e.g., WCAG 2.1) for diverse board members. |
Product emphasizes accessibility, with reference to compliance with ADA/WCAG. | |
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Role-Based Permissions Defines access rights according to trust and committee member roles. |
Role-based and group permissions are a core part of the platform's security model. | |
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Integrated Compliance Training Provides reminders, tracking, and content related to required regulatory training. |
No information available | |
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Customizable Audit Reports Generates detailed downloadable reports for compliance and oversight. |
Product documentation describes downloadable audit/compliance reports. | |
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Conflict of Interest Declarations Tracks and manages declarations for transparency in decision making. |
No information available |
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Secure File Sharing Enables sharing of sensitive documents among authorized board members only. |
All file sharing features are secured to authorized members only. | |
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Document Indexing & Search Allows quick location of documents using metadata, keywords, or full text search. |
Full-text search and document tagging described in technical specifications. | |
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Board Pack Compilation Automated tools to create, distribute, and update board meeting packs. |
Board pack compilation and automated distribution detailed under meeting management. | |
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Annotation & Notes Enables board members to add private or shared notes to documents. |
Annotation, highlighting, and notes/sharing features described in user guide. | |
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Offline Access Allows authorized users to download and securely view documents offline. |
Offline, secure access to documents on desktop/mobile clients mentioned on feature list. | |
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Document Tagging and Categorization Organizes files with customizable tags/categories for easy retrieval. |
Tagging and categorization system described in product documentation. | |
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Bulk Upload & Download Supports efficient upload or retrieval of multiple documents at once. |
Bulk upload/export tools referenced in knowledge base for admins. | |
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Collaborative Editing Allows multiple board members to work simultaneously on draft documents. |
Collaborative editing and real-time notes described as collaboration feature. | |
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Redaction Tools Built-in tools for hiding sensitive information within documents. |
No information available | |
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Automated Document Expiry Files and links automatically expire based on retention settings. |
Document expiry is managed through retention settings and automated policies. | |
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Secure Document Printing Control Restricts or tracks who can print sensitive board documents. |
Administrators can restrict or permit printing; detailed in DMS permissions references. | |
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Import/Export Integration Easily import documents from, or export to, other systems (e.g., DMS, cloud storage). |
Platform supports import/export through APIs and file interfaces for integration. | |
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Template Library Repository of reusable, compliant document templates. |
Template library for compliant document generation is detailed in feature guides. |
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Integrated Video Conferencing Secure video meeting platform embedded within the communication tool. |
Embedded, secure video conferencing available and described among meeting management features. | |
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Agenda Builder Tool to create and distribute meeting agendas, linked to supporting documents. |
Agenda builder tool shown in product screenshots and described in help resources. | |
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Calendar Integration Synchronizes with external calendars (e.g., Outlook, Google Calendar) for meeting invitations. |
Direct integration with Outlook/Google Calendar described. | |
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Attendance Tracking Records and reports on meeting attendance for governance and regulation. |
Attendance tracking and reporting for meetings is part of their gov-compliance reporting. | |
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Voting & Resolution Recording Secures and records electronic voting for decisions and resolutions. |
Electronic voting and automated result/recording included in board meeting modules. | |
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Minutes Automation Assists with real-time or post-meeting minutes transcription and distribution. |
Minutes automation tool is highlighted in video walkthroughs. | |
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Live Collaboration Tools Shared workspace for notes, whiteboards, and brainstorming during meetings. |
Live collaborative tools including shared annotations and notes, indicated on product page. | |
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Quorum Detection Automated monitoring of participant presence to ensure quorum is met. |
No information available | |
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Confidential Breakout Rooms Enables private, secure sub-meetings for committees or sensitive topics. |
Breakout rooms/private committees and confidential sub-meetings supported. | |
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Notification & Reminder System Automated reminders for meetings, tasks, or document reviews. |
Automated notifications and reminders are part of scheduler/task modules. | |
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Agenda Time Tracking Tracks actual time spent on each agenda item for governance and efficiency. |
No information available | |
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Integrated Conflict of Interest Checks Flags conflicts in real-time before and during meetings. |
No information available | |
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Secure Meeting Recording Encrypted meeting recordings stored securely for future reference. |
Meeting recording with encryption/secure storage supported for later review. |
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Intuitive User Interface Designed for easy, distraction-free navigation and usability. |
Product description emphasizes simple and intuitive design. | |
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Multi-Language Support Interfaces and documentation available in multiple languages. |
Govenda's product supports interface and documentation in multiple languages. | |
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Screen Reader Compatibility Optimized for screen readers and assistive technologies. |
Screen reader and accessibility support claimed in ADA/WCAG compliance FAQ. | |
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Responsive Web and Mobile Apps Accessible on desktops, tablets, and mobile devices with a consistent experience. |
Web and mobile experiences are promoted as consistent across devices. | |
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Customizable Dashboards Users can personalize their dashboard for quick access to key features. |
Customizable and personal dashboards reviewed in admin documentation. | |
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Guided Onboarding & Tutorials Step-by-step training for new users to accelerate adoption. |
Step-by-step onboarding and onboarding tutorials referenced in getting started materials. | |
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Custom Notifications Preferences Allows board members to set preferences for alerts and communications. |
Notification customization available per user as detailed in the platform settings. | |
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Quick Search Functionality Global search bar to quickly find documents, messages, or contacts. |
Global quick search for documents and messages listed as key feature. | |
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Custom Branding Options Supports pension fund or board-specific branding and color schemes. |
No information available | |
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Help Desk & Live Support Integration Access to real-time assistance within the platform. |
Integrated help desk and live support chat are available within the platform. |
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Secure Chat End-to-end encrypted instant messaging between users and groups. |
No information available | |
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Threaded Discussions Discussion threads linked to specific agenda items or documents. |
Agenda-linked discussions and threaded comments are part of the platform. | |
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Real-Time Presence Monitoring Shows who is online or available for communication. |
User presence indicators (online/available) present in collaboration modules. | |
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Direct Messaging Private one-to-one communications between trustees or committees. |
Direct, private messaging is an emphasized board communications feature. | |
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Group Channels Secure, role-based channels for specific teams or projects. |
Role-based group channels for specific boards or committees. | |
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Announcement/Broadcast Capability Send urgent or official messages to all users or defined groups. |
No information available | |
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Voice Message Support Send and receive secure voice-based messages. |
No information available | |
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Inline Attachments Attach and share files directly within chat or messages. |
Inline file attachments supported in chat and board communication modules. | |
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Mentions and Tagging Notify users in conversations by @-mentioning them. |
Mentions (@username) functionality available in comments and communication. | |
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Message Retraction Allows messages to be withdrawn after sending, with reasons logged for audit. |
No information available |
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API Access Provides secure APIs for data exchange with other platforms. |
API access described for integrations with external systems. | |
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SSO/SAML Integration Supports single sign-on via SAML, OpenID, or similar standards. |
SSO and SAML options are listed integration methods. | |
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ERP/HRMS/Payroll Integration Out-of-the-box connectors for pension fund management systems. |
No information available | |
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Calendar/Email Sync Synchronizes tasks and communications with corporate email and calendar tools. |
Email and calendar integration supported for communications and scheduling. | |
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Custom Plugin Support Architected to support custom plugins or extensions. |
No information available | |
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Reporting/Data Export Exports data in common formats (CSV, PDF, Excel) for analysis or archiving. |
Reporting/data export tools (PDF/Excel/CSV) available. | |
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Webhooks/Event Notifications Notifies external systems or workflows of key events (e.g., new meeting, approved document). |
No information available | |
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Digital Signature Third-Party Integration Works with external e-signature providers (e.g., DocuSign, Adobe Sign). |
Optional integration with DocuSign and other major e-signature providers. | |
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Customizable Roles & Permissions Supports bespoke user roles in large or complex trustee structures. |
No information available | |
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Data Import Migration Tools Facilitates easy migration from legacy board portals or communication systems. |
No information available |
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Uptime SLA Guaranteed minimum service uptime backed by Service Level Agreement. |
No information available | |
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Load Handling Capacity Maximum number of concurrent users supported without degradation. |
No information available | |
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Data Sync Speed Average time required for document or message updates to be reflected across devices. |
No information available | |
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Disaster Recovery Time Objective (RTO) The maximum allowable downtime in the event of disaster. |
No information available | |
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Geographically Redundant Servers Supports infrastructure redundancy across multiple data centers. |
Data centers located in multiple regions; site reliability documentation references geographic redundancy. | |
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Active Monitoring & Alerting 24/7 system monitoring and automated alerts for critical issues. |
24/7 monitoring and incident alerting available as stated in support section. | |
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Automatic Updates System automatically updates to the latest security and feature releases. |
Automatic product updates for features/security are described on the support pages. | |
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Instant Rollback Capability Ability to quickly revert to previous system versions following failed updates. |
No information available | |
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Elastic Scaling Dynamically adjust resources based on demand/spikes in user activity. |
No information available | |
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Download/Upload Bandwidth Maximum sustainable rate for document transfers. |
No information available |
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24/7 Support Availability Customer support available at any hour, globally. |
24/7 global support availability included in client materials. | |
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Dedicated Account Manager Single point of contact for all account and onboarding matters. |
No information available | |
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Self-Service Knowledge Base Comprehensive online resources and documentation. |
Govenda provides a robust online knowledge base and learning hub. | |
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Live Chat and Ticketing Multiple channels for support queries and tracking resolution. |
Live chat and ticketing system referenced in platform support portal. | |
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Onboarding & Training Options Customizable training programs for new user groups. |
Multiple onboarding/training approaches offered for organizations. | |
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Quarterly Business Reviews Regular service reviews with stakeholders to discuss performance and improvements. |
No information available | |
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Service Incident Response Time Guaranteed maximum time between report and support engagement. |
No information available | |
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Feedback and Feature Request Portal Structured support for user feedback and new feature requests. |
Feedback and feature request portal included, with links in customer console. | |
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Multilingual Support Support offered in multiple languages. |
Support teams available in multiple languages per support section. | |
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Proactive Security Advisories Notification of new security threats and responses. |
Proactive security advisory notifications referenced in privacy/security agreement. |
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Flexible Licensing Models Supports per-user, per-group, or enterprise-wide pricing. |
Flexible licensing structures: per user and enterprise. | |
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Transparent Pricing Clear, upfront pricing with no hidden fees. |
Transparent, published pricing with no hidden fees per their pricing documentation. | |
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Usage Analytics Provides detailed reports on user and feature utilization for optimization. |
No information available | |
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Cost Predictability Tools Resource and budgeting dashboards estimate and control future costs. |
No information available | |
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No Vendor Lock-In Clauses Agreements allow easy exit or data export/migration if required. |
Published API and data export, with migration guarantees, supports no vendor lock-in. | |
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Service Level Agreement (SLA) Guarantees Provider offers financial penalties for failing to meet agreed service levels. |
SLA agreements with penalties referenced in policy section. | |
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Volume Discounting Automatic price breaks at larger user numbers or longer terms. |
No information available | |
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Free Trial or Pilot Option Can evaluate the full product on a trial basis before committing. |
Free trials and pilots commonly referenced in marketing materials. | |
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Nonprofit/Government Pricing Special consideration or reduced rates for pension funds operating as nonprofit. |
No information available | |
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Custom Contract Terms Supports negotiations for tailored commercial or legal agreements. |
Custom contract terms, including for regulated/nonprofit boards, are supported. |
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Data Residency Choice Clients can specify or select where their data is physically stored. |
Data residency choices offered, with options for US/EU/other as shown in compliance FAQ. | |
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Explicit Data Ownership Terms Legal agreements clearly state client retains ownership of data. |
Govenda's legal agreements specify clients retain full data ownership. | |
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Cross-Border Data Flow Controls Restricts or audits flow of data outside defined regions. |
No information available | |
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Right to Erasure (Right to be Forgotten) Supports regulatory requirements for data deletion upon request. |
User-requested data erasure supported under GDPR/CCPA compliance. | |
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Regular Privacy Impact Assessment Provider supports or performs periodic privacy impact reviews. |
Privacy impact assessments and risk reviews referenced in compliance documentation. | |
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Client Data Segregation Ensures logical or physical separation of data from different clients. |
Logical & physical data segregation between clients described in product architecture documentation. | |
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Privacy Incident Reporting Provider must promptly report any privacy breaches or leaks. |
Prompt privacy breach/incident notification included in data privacy/incident policies. | |
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Granular Consent Collection Collects and manages granular user consent for each data use. |
No information available | |
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GDPR/CCPA/Applicable Regional Law Compliance Meets or exceeds all relevant regional data privacy regulations. |
GDPR, CCPA, and other regional compliance explicitly claimed. | |
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Independent Privacy Audit Reports Publishes regular independent privacy compliance and security audit results. |
Independent privacy/security audit summaries made available to customers. |
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