Allows organizations to create, distribute, and track acknowledgment of policies and procedures. Provides version control, automated workflows, audit trails, and robust reporting.
More about PowerDMS (by NEOGOV)
Tools that create, distribute, and track acknowledgment of corporate policies, ensuring consistent application of compliance standards throughout the organization.
More Policy and Procedure Management Software
More Compliance and Legal ...
|
Rich Text Editing Ability to create and format documents with rich text, images, tables, and lists. |
PowerDMS enables rich text editing (including images/lists/tables) for policy documents based on product literature and platform documentation. | |
|
Template Library Availability of pre-built or custom templates for rapid policy authoring. |
There is a policy template feature for rapid document creation as referenced in PowerDMS product descriptions. | |
|
Version Control Tracks and manages multiple document versions and changes over time. |
Version control is a core feature of PowerDMS, highlighted in multiple official resources and customer reviews. | |
|
Collaboration Tools Enables multiple users to concurrently edit, comment, and suggest changes on documents. |
Collaboration tools such as commenting and multi-user workflow are listed among the key features on the PowerDMS website. | |
|
Content Cloning Allows duplication of existing documents to use as a baseline for new policies. |
Content cloning is available via document duplication functionality, confirmed in user guides. | |
|
Change Tracking Monitors and highlights modifications between document versions. |
Change tracking and highlighting of document modifications is a standard feature with PowerDMS. | |
|
Approval Workflow Integration Connects document creation to review and approval workflows. |
Approval workflow and automation are heavily featured in PowerDMS' product information. | |
|
Conditional Content Blocks Enables the use of conditional content sections for personalized policy delivery. |
Not as far as we are aware.* There is no explicit mention of conditional content blocks based on the product site and documentation. | |
|
Attachment Support Permits attaching files or external references to policy documents. |
Attachment uploads (supporting file attachments) are documented, allowing supporting documents with policies. | |
|
Offline Editing Enables editing and authoring documents without internet connectivity. |
No information available |
|
Multi-Channel Distribution Policies can be distributed via email, web portals, and mobile apps. |
Policies can be distributed by email, secure portal, and mobile app as offered by PowerDMS. | |
|
Targeted Distribution Ability to send policies to specific users, groups, or departments. |
Targeted distribution to user groups, departments, or roles is supported per PowerDMS feature listings. | |
|
Audience Segmentation Allows for segmentation of distribution based on roles, location, or compliance requirements. |
Audience segmentation and role-based communication are mentioned throughout official resources. | |
|
Automated Reminders System sends out automated reminders for policy acknowledgment and review. |
Automated reminders for acknowledgement are described in both site content and product guides. | |
|
Mobile Access Policies are accessible via mobile devices and dedicated apps. |
Mobile access is confirmed, with mobile apps available for policy access and acknowledgment. | |
|
Read Receipts Captures whether recipients have opened or viewed the policy. |
Read receipts and tracking are a well-advertised audit feature of PowerDMS. | |
|
Language Localization Support for delivering policies in multiple languages. |
Language localization is available, allowing policy delivery in multiple languages per support docs. | |
|
Secure Access Links Delivers documents via secure, expiring links. |
Secure, expiring access links for documents are described in data security and distribution features. | |
|
Bulk Distribution Capability Enables mass-distribution to large groups efficiently. |
Bulk distribution of policies is part of deployment and communication features per PowerDMS documentation. | |
|
Custom Notifications Customizable notification messages for different policy events. |
Customized notifications for major policy events (review, approval, acknowledgment) are part of notification settings. |
|
Digital Signatures Supports e-signatures as proof of policy acknowledgment. |
Digital signatures and electronic policy acknowledgment features are standard in PowerDMS. | |
|
Read & Acknowledgment Logging Logs date, time, and identity of acknowledgment events. |
Read & acknowledgment logging (date, time, user) is included in audit reporting tools. | |
|
Mandatory Read Enforcement System can require users to read and acknowledge before progressing. |
Mandatory read enforcement ('must acknowledge before proceeding') is a listed PowerDMS security feature. | |
|
Quiz/Assessment Integration Policy acknowledgment can be tied to a quiz or assessment to test understanding. |
Quiz/assessment integration for understanding policy content is documented as a part of the acknowledgment process. | |
|
Bulk Attestation Management Enables tracking and reporting on acknowledgments at scale. |
Bulk attestation management is supported by dashboards and mass notification/reporting tools. | |
|
Automated Tracking Reminders Auto-notifies users who are delinquent in acknowledging policies. |
Automated reminders for policy/attestation tracking provided by notification automation tools. | |
|
Audit Trail for Attestation Full audit log of actions taken on policy acknowledgment. |
Comprehensive audit trail for attestation (who read, when, what version) is a highlighted audit feature. | |
|
Re-Attestation Scheduling Schedule periodic re-acknowledgment of recurring or updated policies. |
Re-attestation scheduling is available for recurring annual or quarterly policy reaffirmation. | |
|
Track by Organizational Hierarchy Attestation compliance reporting by department, team, or role. |
Compliance reporting can be filtered/summarized by department or role (organizational hierarchy). | |
|
User Exemption Handling Manage exemptions or alternative attestation methods for specific user segments. |
User exemptions/alternative attestation methods for specific populations are managed using PowerDMS admin tools. |
|
Customizable Approval Workflows Design multi-step review and approval workflows tailored to organizational needs. |
Approval workflows can be customized per organizational process requirements in PowerDMS. | |
|
Parallel and Sequential Approvals Supports both parallel and sequential approval routing. |
PowerDMS supports both parallel and sequential approval routes as shown in workflow setup guides. | |
|
Role-Based Workflow Assignment Assign workflow stages and responsibilities based on user roles. |
Role-based workflow assignment is foundational to PowerDMS workflow configuration. | |
|
Automated Workflow Notifications System notifies stakeholders as documents progress through workflows. |
Automated workflow notifications are part of core logic, with email/app notifications as documents move. | |
|
Escalation Triggers Automatic escalations for overdue reviews or approvals. |
Escalation triggers for overdue items are available within advanced workflow/approval settings. | |
|
Ad-Hoc Workflow Support Ability to initiate one-off reviews or exception approvals. |
No information available | |
|
Workflow SLA Tracking Monitors workflow step completion times against defined service levels. |
SLA tracking and step-timing analytics are available for workflows in management dashboards. | |
|
Delegation and Surrogate Assignment Allows assignments to delegates during absences. |
Delegation and surrogate assignment (covering approval absences) are possible in user management. | |
|
Workflow Templates and Cloning Reuse and adapt workflow patterns for new content. |
Workflow templates and cloning enable reusable workflow patterns, as explained in PowerDMS guides. | |
|
Real-time Workflow Status Live monitoring of where documents are within workflows. |
Real-time workflow status for document approval/review can be tracked in admin dashboards. |
|
Single Sign-On (SSO) Supports authentication with enterprise SSO (e.g., SAML, OAuth). |
Single sign-on (SSO) integration with enterprise identity providers is available. | |
|
HRIS/ERP Integration Syncs user and organizational data from HR or ERP systems. |
HRIS/ERP integration for syncing users and org hierarchy is described for corporate customers. | |
|
API Access Offers APIs for programmatic access and integration with external systems. |
API access for system integration is referenced in developer and partner documentation. | |
|
Directory Service Support Integrates with Active Directory or LDAP for user management. |
Directory Service (Active Directory/LDAP) integrations are core PowerDMS onboarding features. | |
|
Learning Management System (LMS) Integration Links policy learning modules or assessments to corporate LMS. |
No information available | |
|
Document Import/Export Supports import/export to/from common formats (PDF, Word). |
Document import/export (PDF/Word) is supported as outlined in PowerDMS documentation. | |
|
Webhook Support Enables automated, real-time triggers to other systems. |
No information available | |
|
Data Warehouse/Reporting Tool Integration Exports compliance and policy data to reporting tools. |
Exports for reporting tools (CSV, data warehouse) are available in reporting modules. | |
|
Regulatory Feed Integration Imports regulatory updates from external sources for policy alignment. |
No information available | |
|
Custom Field Mapping Flexible mapping of external data fields to internal schema. |
Custom field mapping for integrating with external data is explicitly supported by PowerDMS. |
|
Comprehensive Audit Trail Tracks all activity associated with policy documents, users, and workflows. |
Comprehensive audit trail for all policy, user, and workflow activity is included. | |
|
Custom Report Builder Enables custom queries and dashboards for compliance data. |
A custom report builder is available for dashboards and compliance queries. | |
|
Scheduled Reporting Automates delivery of compliance reports on a scheduled basis. |
Scheduled (automated) reporting is offered for compliance and status reporting. | |
|
Exportable Reports Reports can be exported to formats like PDF, Excel, or CSV. |
Exportable reports in PDF, Excel, and CSV format are available. | |
|
Exception and Non-Compliance Reporting Identifies and highlights policy exceptions or non-compliance. |
Exception and non-compliance reporting modules are available in reporting suite. | |
|
Drill-Down Capabilities Supports navigation from summary to individual record details. |
Drill-down reporting (from summary to individual item) is supported by dashboard functionality. | |
|
Customizable Dashboards Interactive dashboards for monitoring compliance status in real time. |
Dashboards are customizable and provide interactive monitoring for compliance. | |
|
Event and Change Logs Tracks all significant events or changes for auditing. |
Event and change logs are part of the system's audit and reporting engine. | |
|
Regulator-Ready Reports Report templates and data formatted for regulatory review. |
Regulator-ready reports/templates are designed to streamline regulatory responses. | |
|
Retention and Archiving Logs Logs data retention and document archiving actions. |
Retention and archiving logs for document and data management are a standard feature. |
|
Role-Based Access Controls (RBAC) Restricts access to documents and features based on user roles. |
Role-based access control (RBAC) is fundamental for permissions management in PowerDMS. | |
|
End-to-End Encryption Encrypts data at rest and in transit. |
End-to-end encryption (at rest/in transit) is mentioned in data security info. | |
|
Data Residency Options Allows selection of data storage region for compliance. |
Data residency options for regulatory compliance are available for enterprise customers. | |
|
Multi-Factor Authentication Requires additional user identification methods upon login. |
Multi-factor authentication is available for enhanced login security. | |
|
Continuous Vulnerability Scanning Ongoing security assessment of the platform for vulnerabilities. |
Vulnerability scanning is mentioned in PowerDMS' security practices, as confirmed by vendor claims. | |
|
Activity Logging and Monitoring Real-time logging of user and admin activities. |
Activity logging and monitoring is a standard, documented feature. | |
|
Granular Permission Settings Allows fine-tuned permissions at document or section level. |
Granular permission settings at policy and folder level are available. | |
|
Data Loss Prevention Features Prevents unauthorized sharing or export of sensitive policy data. |
No information available | |
|
Compliance Certifications Supports industry standards (e.g., SOC 2, ISO 27001, HIPAA). |
Compliance certifications (e.g., SOC 2) are referenced in PowerDMS trust and compliance pages. | |
|
Audit Log Retention Policy Configurable retention of audit logs for regulatory requirements. |
Configurable retention of audit logs is available for compliance requirements. |
|
Advanced Search Robust search across all policy text and metadata. |
Advanced search across all policy content and metadata is described in user documentation. | |
|
Taxonomy & Tagging Allows flexible categorization and tagging of policies. |
Taxonomy and tagging to organize documents are available. | |
|
Full-Text Search Searches the entire body of documents, not just titles or summaries. |
Full-text search for all document bodies is included. | |
|
Metadata Management Custom metadata fields for policies and procedures. |
Metadata management (custom fields for policies) is supported. | |
|
Hierarchical Content Structure Supports folders, subfolders, and logical policy groupings. |
Hierarchical content/folder structure, supporting subfolders, is described. | |
|
Favorites and Bookmarks Users can mark and quickly access frequently referenced policies. |
Users can mark policies as favorites or bookmarks for quick access. | |
|
Document Linking Cross-link related policies and procedures within documents. |
Cross-linking (document linking) between policies is a documented feature. | |
|
Policy Expiry and Review Dates Tracks renewal/review dates and identifies obsolete content. |
System tracks policy expiry and review dates for compliance and renewal. | |
|
Document Pinning Highlights or features key policies for quick access. |
Document pinning/highlighting key documents for quick access is available in the UI. | |
|
Saved Search Queries Enables users to save frequently used searches. |
Saved searches are supported in user interface documentation. |
|
Intuitive User Interface Simple, easily navigable interface. |
UI is reported to be intuitive and easy to navigate per user reviews and vendor statements. | |
|
Responsive Design Consistent user experience across web and mobile devices. |
Responsive design is emphasized (works seamlessly on web and mobile). | |
|
Accessibility Compliance Adheres to accessibility standards (e.g., WCAG 2.1, ADA). |
Accessibility compliance (WCAG/ADA) is referenced in PowerDMS product and compliance documentation. | |
|
Multilingual Support User interfaces and help content in multiple languages. |
Multilingual UI support is available for global organizations. | |
|
Customizable Dashboards Users can personalize their dashboards and views. |
Dashboards are customizable at the user and admin level. | |
|
Guided Tutorials and Onboarding In-product help and guided setups for new users. |
In-product guided onboarding and tutorials are offered in the help center. | |
|
Clear Role-Based Navigation Navigation tailored to users’ specific roles. |
Navigation, menus, and dashboards are role-based. | |
|
In-App Help and Tooltips Contextual help directly within the interface. |
In-app help and tooltips are a standard usability feature. | |
|
Bulk Actions Enables users to perform operations on multiple items at once. |
Bulk actions (mass assignments, notifications, archiving) are clearly available. | |
|
Custom Branding Option to add company logos and color schemes. |
Custom branding (logos, color schemes) is supported for enterprise accounts. |
|
Cloud Hosting Options Availability in public, private, or hybrid cloud environments. |
Cloud hosting in public/private/hybrid settings is available. | |
|
Self-Service Administration Admins can manage users, permissions, and content independently. |
Admins can self-manage users, permissions, and content per PowerDMS features. | |
|
Scalability System supports growing numbers of users and documents without performance loss. |
Highly scalable to tens of thousands of users without performance loss. | |
|
Disaster Recovery Includes automated backups, redundancy, and disaster recovery. |
Disaster recovery with automated backups and redundancy is described in security documentation. | |
|
99.9% Uptime SLA Guaranteed high availability and uptime. |
PowerDMS offers a 99.9% uptime SLA for its SaaS customers. | |
|
24x7 Customer Support Continuous support availability. |
24x7 customer support is listed as a standard service (web, phone, ticket). | |
|
User Community and Knowledge Base Access to user forums, FAQs, and how-to guides. |
A knowledge base and user community is available online. | |
|
Automated Platform Updates System receives regular updates with minimal downtime. |
Automated updates are pushed regularly with minimal downtime. | |
|
Custom SLA Options Tailored service level agreements available. |
Custom SLA/service agreement options are available. | |
|
Usage Analytics Monitors system usage for optimization and planning. |
Usage analytics for optimization and tracking are extended to administrators. |
|
Gap Analysis Tools Identifies discrepancies between policies and applicable regulations. |
Gap analysis tools for compliance are offered, especially in regulated industries. | |
|
Dynamic Policy Mapping Maps internal policies to external regulatory frameworks. |
No information available | |
|
Automated Policy Updates for New Regulations Incorporates changes in law or regulation into workflows. |
Automated policy update workflows for new regulation are supported. | |
|
Pre-Configured Insurance Compliance Frameworks Templates and checklists for the insurance sector's compliance needs. |
No information available | |
|
Regulatory Alerting Real-time alerts for new insurance industry regulation changes. |
Regulatory alerting is available through integrations and compliance product modules. | |
|
Legal Review Workflows Streamlined processes for legal department review and input. |
Legal workflow, with legal department review and sign-off, is supported. | |
|
Retention Schedule Management Aligns document retention and destruction policies with regulations. |
Retention schedule management for document retention/destruction is included. | |
|
Compliance Calendar Integration Tie key policy review and compliance events to calendar systems. |
Compliance calendar for event scheduling is available and can be integrated with third parties. | |
|
Evidence Repository Central place to store evidence of compliance activity. |
Evidence repository for compliance evidence storage is available. | |
|
Regulator Collaboration Portal Facilitates secure data and document sharing with regulatory bodies. |
No information available |
This data was generated by an AI system. Please check
with the supplier. More here
While you are talking to them, please let them know that they need to update their entry.