Comprehensive board portal with secure messaging, document management, meeting preparation tools, and voting capabilities. Includes compliance features specifically designed for pension fund governance with built-in regulatory frameworks and reporting tools.
Encrypted communication and document sharing platforms designed specifically for sensitive board materials, enabling secure collaboration and decision-making among trustees and committee members.
More Secure Board Communication Tools
More Compliance and Governance ...
|
End-to-End Encryption All communications and files are encrypted from sender to recipient, preventing access by intermediaries. |
Admincontrol Board Portal states end-to-end encryption for documents and messaging in official security documentation. | |
|
Granular Access Controls Administrators can define precisely who is allowed to see or edit each document or communication. |
Granular access controls are highlighted in product materials, with admin-defined user roles and file permissions. | |
|
Multi-Factor Authentication Requires more than one method of authentication from users, enhancing account security. |
Multi-factor authentication is offered for user sign-in based on product security page. | |
|
Integration with Enterprise Directories Supports integration with existing LDAP/Active Directory for centralized identity management. |
Integration with enterprise directories (AD/LDAP) is explicitly supported in IT documentation. | |
|
Encryption Key Management Secure, role-based control over cryptographic keys, possibly with support for customer-managed keys. |
Encryption key management is supported, including customer-managed key options per Admincontrol's compliance materials. | |
|
Data Loss Prevention Prevents accidental or intentional sharing of sensitive information outside the permitted environment. |
Data loss prevention is mentioned as part of secure sharing and controlled access to documents. | |
|
Automated Session Timeout Automatically logs users out after a period of inactivity to prevent unauthorized access. |
No information available | |
|
Secure Messaging Encryption and security controls for instant messaging within the platform. |
Secure messaging with encryption is a core advertised feature. | |
|
Content Watermarking Digital watermarks on documents to deter leaks and trace unauthorized disclosures. |
No information available | |
|
Compliance Logging/Audit Trails Detailed, tamper-proof recording of all user activity for auditing and regulatory purposes. |
Compliance logging and audit trails are explicitly supported in feature and compliance documentation. | |
|
Data at Rest Encryption Ensures all stored data is encrypted on the server. |
Data at rest is encrypted, referenced in technical and compliance documentation. | |
|
File Expiration & Recall Ability to set expiration dates on files or recall shared documents. |
File expiration and document recall are available in file-sharing settings. | |
|
Disaster Recovery & Backup Enables recovery of all data and communications in the event of a system failure. |
Disaster recovery and regular backup processes described in security whitepapers. | |
|
Mobile Device Management (MDM) Compatibility Supports MDM for secure access from mobile devices and the ability to remotely wipe data. |
MDM (mobile device management) compatibility with remote wipe evident from technical and security integration pages. |
|
Regulatory Compliance Certification Product is certified or independently audited for compliance with relevant standards (e.g., GDPR, ISO/IEC 27001). |
Admincontrol is ISO 27001 and GDPR compliant, with certifications available in website compliance resources. | |
|
Retention Policy Management Supports configuration of document and message retention periods to comply with legal requirements. |
Document/message retention policies configurable for compliance, per administrator guides. | |
|
Consent Management Tracks and manages user consent for processing personal data. |
Consent management for document access and tracking is referenced on compliance and GDPR subpages. | |
|
eDiscovery & Legal Hold Allows rapid collection and preservation of relevant communications for legal purposes. |
Legal hold and eDiscovery is noted as available for compliance needs in documentation. | |
|
Automated Policy Enforcement Applies configurable governance policies automatically across the platform. |
Automated policy enforcement is described as part of admin configuration and compliance automation. | |
|
Board e-Signature Capabilities Enables legally binding digital signatures for approvals and resolutions. |
Board-level e-signature capabilities (legally binding) are a highlighted feature. | |
|
Version Control Tracks changes to documents and maintains a full history for auditability. |
Version control for documents provided as standard. | |
|
Customizable Approval Workflows Defines and automates board paper and document approval processes. |
Customizable approval workflows for board and committee documents present in workflow tools. | |
|
Geo-Fencing Controls Restricts data access based on user location to meet jurisdictional/legal requirements. |
No information available | |
|
Accessibility Compliance Ensures platform is accessible and meets standards (e.g., WCAG 2.1) for diverse board members. |
Accessibility compliance such as WCAG 2.1 support publicly listed in company documentation. | |
|
Role-Based Permissions Defines access rights according to trust and committee member roles. |
Role-based permissions highly configurable as described in admin portal documentation. | |
|
Integrated Compliance Training Provides reminders, tracking, and content related to required regulatory training. |
No information available | |
|
Customizable Audit Reports Generates detailed downloadable reports for compliance and oversight. |
Customizable audit reports (PDF, CSV) are offered as compliance outputs. | |
|
Conflict of Interest Declarations Tracks and manages declarations for transparency in decision making. |
Conflict of interest declarations are tracked and can be attached to board processes per feature overview. |
|
Secure File Sharing Enables sharing of sensitive documents among authorized board members only. |
Secure file sharing between board members highly promoted in product materials. | |
|
Document Indexing & Search Allows quick location of documents using metadata, keywords, or full text search. |
Document indexing & search for quick retrieval is a documented feature. | |
|
Board Pack Compilation Automated tools to create, distribute, and update board meeting packs. |
Board pack compilation with automation and distribution tools repeatedly referenced in customer use cases. | |
|
Annotation & Notes Enables board members to add private or shared notes to documents. |
Document annotation and note tools included per user guide. | |
|
Offline Access Allows authorized users to download and securely view documents offline. |
Offline access to documents is available via managed apps per feature list. | |
|
Document Tagging and Categorization Organizes files with customizable tags/categories for easy retrieval. |
Document tagging and categorization available for structured file management. | |
|
Bulk Upload & Download Supports efficient upload or retrieval of multiple documents at once. |
Bulk upload & download of documents referenced in admin tools. | |
|
Collaborative Editing Allows multiple board members to work simultaneously on draft documents. |
Collaborative editing tools highlighted for board and committee document workflows. | |
|
Redaction Tools Built-in tools for hiding sensitive information within documents. |
Redaction tools included for sensitive information handling. | |
|
Automated Document Expiry Files and links automatically expire based on retention settings. |
Automated document expiry based on policy is present in retention controls. | |
|
Secure Document Printing Control Restricts or tracks who can print sensitive board documents. |
Document printing can be restricted and tracked, per advanced permissions section. | |
|
Import/Export Integration Easily import documents from, or export to, other systems (e.g., DMS, cloud storage). |
Integration with internal/external document storage is available (import/export integrations). | |
|
Template Library Repository of reusable, compliant document templates. |
Template library for board/committee paperwork is a prebuilt resource feature. |
|
Integrated Video Conferencing Secure video meeting platform embedded within the communication tool. |
Integrated video conferencing supported with embedded web meeting link options. | |
|
Agenda Builder Tool to create and distribute meeting agendas, linked to supporting documents. |
Agenda builder for meetings detailed in onboarding and use-case documentation. | |
|
Calendar Integration Synchronizes with external calendars (e.g., Outlook, Google Calendar) for meeting invitations. |
Calendar integration (Outlook, Google) for invitations and reminders extensively referenced. | |
|
Attendance Tracking Records and reports on meeting attendance for governance and regulation. |
Attendance tracking for meetings included for compliance and reporting. | |
|
Voting & Resolution Recording Secures and records electronic voting for decisions and resolutions. |
Electronic voting and resolution recording explicitly called out in board meeting tools. | |
|
Minutes Automation Assists with real-time or post-meeting minutes transcription and distribution. |
Minutes automation tools available as add-on (real time/post-meeting minutes). | |
|
Live Collaboration Tools Shared workspace for notes, whiteboards, and brainstorming during meetings. |
Live collaboration spaces (like shared whiteboard/notes) part of boardroom features. | |
|
Quorum Detection Automated monitoring of participant presence to ensure quorum is met. |
Quorum detection and attendance management for boards is included for governance. | |
|
Confidential Breakout Rooms Enables private, secure sub-meetings for committees or sensitive topics. |
No information available | |
|
Notification & Reminder System Automated reminders for meetings, tasks, or document reviews. |
Notification and reminder system is core to admin/member workflow. | |
|
Agenda Time Tracking Tracks actual time spent on each agenda item for governance and efficiency. |
No information available | |
|
Integrated Conflict of Interest Checks Flags conflicts in real-time before and during meetings. |
No information available | |
|
Secure Meeting Recording Encrypted meeting recordings stored securely for future reference. |
Meeting video and audio recording is encrypted and stored securely. |
|
Intuitive User Interface Designed for easy, distraction-free navigation and usability. |
Intuitive user interface confirmed by independent product reviews and materials. | |
|
Multi-Language Support Interfaces and documentation available in multiple languages. |
Multi-language support for user interface confirmed by product specification sheet. | |
|
Screen Reader Compatibility Optimized for screen readers and assistive technologies. |
Screen-reader compatibility described in accessibility compliance statements. | |
|
Responsive Web and Mobile Apps Accessible on desktops, tablets, and mobile devices with a consistent experience. |
Fully responsive, mobile-friendly apps are provided for iOS and Android. | |
|
Customizable Dashboards Users can personalize their dashboard for quick access to key features. |
Customizable dashboards for user roles are highlighted in admin guides. | |
|
Guided Onboarding & Tutorials Step-by-step training for new users to accelerate adoption. |
Guided onboarding and built-in tutorials available to all new users. | |
|
Custom Notifications Preferences Allows board members to set preferences for alerts and communications. |
Custom notification preferences for alerts can be set by users. | |
|
Quick Search Functionality Global search bar to quickly find documents, messages, or contacts. |
Quick search bar for documents/messages/contacts present in all user dashboards. | |
|
Custom Branding Options Supports pension fund or board-specific branding and color schemes. |
Custom branding for organization logos and colors is supported. | |
|
Help Desk & Live Support Integration Access to real-time assistance within the platform. |
Live help desk and chat support embedded in the portal UI. |
|
Secure Chat End-to-end encrypted instant messaging between users and groups. |
Secure chat/instant messaging with end-to-end encryption included in platform. | |
|
Threaded Discussions Discussion threads linked to specific agenda items or documents. |
Threaded discussion tools for agenda items and board documents are available. | |
|
Real-Time Presence Monitoring Shows who is online or available for communication. |
Real-time presence monitoring of participants is shown in meeting tools. | |
|
Direct Messaging Private one-to-one communications between trustees or committees. |
Direct messaging/private chat between users is explicitly included. | |
|
Group Channels Secure, role-based channels for specific teams or projects. |
Group channels for committees and sub-groups are available (role-based). | |
|
Announcement/Broadcast Capability Send urgent or official messages to all users or defined groups. |
Broadcast/announcement feature for urgent communications is present. | |
|
Voice Message Support Send and receive secure voice-based messages. |
No information available | |
|
Inline Attachments Attach and share files directly within chat or messages. |
Inline file attachments permitted within secure messaging system. | |
|
Mentions and Tagging Notify users in conversations by @-mentioning them. |
Mentions/tagging (@username) in discussions to notify members is available. | |
|
Message Retraction Allows messages to be withdrawn after sending, with reasons logged for audit. |
Message retraction/deletion with audit trail is supported for compliance. |
|
API Access Provides secure APIs for data exchange with other platforms. |
Secure API access for integrations is provided for enterprise clients. | |
|
SSO/SAML Integration Supports single sign-on via SAML, OpenID, or similar standards. |
Supports SSO/SAML for integration with corporate identity providers. | |
|
ERP/HRMS/Payroll Integration Out-of-the-box connectors for pension fund management systems. |
No information available | |
|
Calendar/Email Sync Synchronizes tasks and communications with corporate email and calendar tools. |
Calendar and email sync with external tools (Office 365/Google) is available. | |
|
Custom Plugin Support Architected to support custom plugins or extensions. |
No information available | |
|
Reporting/Data Export Exports data in common formats (CSV, PDF, Excel) for analysis or archiving. |
Reporting and data export tools in multiple formats available to admins. | |
|
Webhooks/Event Notifications Notifies external systems or workflows of key events (e.g., new meeting, approved document). |
No information available | |
|
Digital Signature Third-Party Integration Works with external e-signature providers (e.g., DocuSign, Adobe Sign). |
Integration with third-party digital signature providers available. | |
|
Customizable Roles & Permissions Supports bespoke user roles in large or complex trustee structures. |
Custom user roles and permissions supported for complex organizations. | |
|
Data Import Migration Tools Facilitates easy migration from legacy board portals or communication systems. |
Data migration/import tools offered for onboarding new clients. |
|
Uptime SLA Guaranteed minimum service uptime backed by Service Level Agreement. |
No information available | |
|
Load Handling Capacity Maximum number of concurrent users supported without degradation. |
No information available | |
|
Data Sync Speed Average time required for document or message updates to be reflected across devices. |
No information available | |
|
Disaster Recovery Time Objective (RTO) The maximum allowable downtime in the event of disaster. |
No information available | |
|
Geographically Redundant Servers Supports infrastructure redundancy across multiple data centers. |
Servers in multiple geographies for redundancy described in technical solution docs. | |
|
Active Monitoring & Alerting 24/7 system monitoring and automated alerts for critical issues. |
24/7 system monitoring and alerting explicitly described for system reliability. | |
|
Automatic Updates System automatically updates to the latest security and feature releases. |
Automatic updates for security/features included as part of managed service. | |
|
Instant Rollback Capability Ability to quickly revert to previous system versions following failed updates. |
No information available | |
|
Elastic Scaling Dynamically adjust resources based on demand/spikes in user activity. |
Elastic scaling on cloud infrastructure mentioned for large/peak events. | |
|
Download/Upload Bandwidth Maximum sustainable rate for document transfers. |
No information available |
|
24/7 Support Availability Customer support available at any hour, globally. |
24/7 support and live assistance confirmed in customer support policies. | |
|
Dedicated Account Manager Single point of contact for all account and onboarding matters. |
Dedicated account manager available to enterprise/pension clients per sales process. | |
|
Self-Service Knowledge Base Comprehensive online resources and documentation. |
Full online self-service knowledge base provided with product. | |
|
Live Chat and Ticketing Multiple channels for support queries and tracking resolution. |
Live chat and ticketing support mechanisms available. | |
|
Onboarding & Training Options Customizable training programs for new user groups. |
Onboarding and training available in online and tailored options for clients. | |
|
Quarterly Business Reviews Regular service reviews with stakeholders to discuss performance and improvements. |
Quarterly business reviews for enterprise clients are offered as account management feature. | |
|
Service Incident Response Time Guaranteed maximum time between report and support engagement. |
No information available | |
|
Feedback and Feature Request Portal Structured support for user feedback and new feature requests. |
User feedback and feature request portal present in support workspace. | |
|
Multilingual Support Support offered in multiple languages. |
Support available in multiple languages by support desk. | |
|
Proactive Security Advisories Notification of new security threats and responses. |
Proactive security advisory/updates are emailed to clients. |
|
Flexible Licensing Models Supports per-user, per-group, or enterprise-wide pricing. |
Flexible per-user, per-group, or enterprise licensing available. | |
|
Transparent Pricing Clear, upfront pricing with no hidden fees. |
Transparent pricing model per public website with no hidden charges. | |
|
Usage Analytics Provides detailed reports on user and feature utilization for optimization. |
Usage analytics dashboard accessible to admins. | |
|
Cost Predictability Tools Resource and budgeting dashboards estimate and control future costs. |
Cost predictability and budgeting tools available for admin users. | |
|
No Vendor Lock-In Clauses Agreements allow easy exit or data export/migration if required. |
No vendor lock-in; export and migration options referenced. | |
|
Service Level Agreement (SLA) Guarantees Provider offers financial penalties for failing to meet agreed service levels. |
SLA guarantees with financial penalties described in service contract. | |
|
Volume Discounting Automatic price breaks at larger user numbers or longer terms. |
Volume discounting for large enterprise or pension boards available. | |
|
Free Trial or Pilot Option Can evaluate the full product on a trial basis before committing. |
Free trial and pilot deployment option for prospective clients. | |
|
Nonprofit/Government Pricing Special consideration or reduced rates for pension funds operating as nonprofit. |
Nonprofit/government pricing tiers offered for pension funds. | |
|
Custom Contract Terms Supports negotiations for tailored commercial or legal agreements. |
Custom contract terms available for enterprise deals. |
|
Data Residency Choice Clients can specify or select where their data is physically stored. |
Data residency can be specified (EEA/UK/Norway/Sweden or by choice). | |
|
Explicit Data Ownership Terms Legal agreements clearly state client retains ownership of data. |
Legal documentation declares explicit customer data ownership. | |
|
Cross-Border Data Flow Controls Restricts or audits flow of data outside defined regions. |
Cross-border data flow controls (restricts or audits) supported by compliance functionality. | |
|
Right to Erasure (Right to be Forgotten) Supports regulatory requirements for data deletion upon request. |
Right to erasure (GDPR 'right to be forgotten') supported as per privacy policy and admin controls. | |
|
Regular Privacy Impact Assessment Provider supports or performs periodic privacy impact reviews. |
Regular privacy impact assessments undertaken and documented in GDPR compliance material. | |
|
Client Data Segregation Ensures logical or physical separation of data from different clients. |
Logical/physical client data segregation confirmed in security whitepaper. | |
|
Privacy Incident Reporting Provider must promptly report any privacy breaches or leaks. |
Immediate privacy incident notification policy described in terms and compliance documentation. | |
|
Granular Consent Collection Collects and manages granular user consent for each data use. |
Granular consent collection (purpose-specific) for user data is referenced for GDPR. | |
|
GDPR/CCPA/Applicable Regional Law Compliance Meets or exceeds all relevant regional data privacy regulations. |
Comprehensive GDPR, CCPA, and regional data privacy law compliance stated on website and policy docs. | |
|
Independent Privacy Audit Reports Publishes regular independent privacy compliance and security audit results. |
Independent privacy/security audit reports (ISO 27001, third-party audits) are regularly published. |
This data was generated by an AI system. Please check
with the supplier. More here
While you are talking to them, please let them know that they need to update their entry.